Leave Administrator

Join a mission-driven team that cares for those who care for others as our Leave Administrator

As a Leave Administrator at Presbyterian Homes & Services (PHS), you’ll play a vital role in supporting the well-being of over 8,000 employees across three states (MN, IA and WI). This high-impact position manages a high volume of medical and family leaves, ensuring each employee receives compassionate, knowledgeable, and timely guidance through every stage of their leave journey.

 

You’ll be the go-to expert for Minnesota Paid Leave (MPL), FMLA, and medical leaves, coordinating with HR, Benefits, Payroll, and Employee Health to provide seamless, end-to-end support. From helping an employee plan their leave, to coordinating supplemental pay and benefits, to guiding their return to work — you’ll make a direct difference in people’s lives every day.

 

This is a key role for someone who thrives in a fast-paced, detail-oriented environment and takes pride in delivering exceptional service while ensuring compliance with federal, state, and organizational requirements.

 

If you enjoy balancing precision with empathy, and you want to contribute to an organization that values people first — we’d love to have you on our team.

 

This is a full-time, on-site position in Roseville, MN (not remote or hybrid).

 

The Leave Administrator is responsible for by providing compassionate, high-touch coordination of all medical and family employee leave programs. This role is responsible for the end-to-end administration of federal, state, and PHS-sponsored medical and family leave programs, including FMLA, Minnesota Paid Leave (MPL), medical leaves of absence, and related supplemental pay, benefits and return to work coordination. The Leave Administrator ensures employees receive timely communication, accurate processing, and strong support before, during, and after their leave.

 

Key Responsibilities included but are not limited to:

• Ensure efficient handling of all FMLA and Medical leaves. Work with PHS sites to support their needs. Influence and manage expectations that foster embedment of current FMLA and Medical Leave policies which will lead to consistent and simplified policies/processes.

• Serve as the primary point of contact for employees throughout the entire leave lifecycle—from initial inquiry through return-to-work or closure. Act as liaison between Site Human Resources, supervisors, Employee Health, Corporate HR and employees on FMLA and Medical Leave issues.

• Coordinate federal, state, and employer leave programs, including PFML, FMLA, medical leaves, and personal leaves.

• High School diploma or equivalent, Bachelor's degree preferred. Relevant experience and/or certification in specialized HR function may be substituted for degree, when appropriate.
• Demonstrated successful previous Leave Management experience required.
• Experience with FMLA, ADA, Worker’s Compensation, Paid Leave programs, and related employment laws required.
• Strong written and verbal communication skills.
• Demonstrated ability to deliver high-touch employee service with professionalism, empathy, and confidentiality.
• Effective prioritization, organization, and problem-solving skills.
• Ability to manage a high volume of cases in a fast-paced environment
• Proficiency in Microsoft Office, HRIS platforms and leave management technology platforms.
• Ability to work independently and exercise sound judgment
• Demonstrated ability to read, write, speak, and understand the English language to communicate with all customers.
• Demonstrated compatibility with PHS’ mission and operating philosophies.

The estimated starting pay range for this role is $23.88 - $29.84 per hour. This good faith estimate is based upon PHS’s typical starting pay range for this role. Actual pay range depends on many factors including each individual employee’s qualifications and market conditions and is subject to change.

Full-time benefits-eligible employment begins at a minimum of 30 hours per week:

• Health, and dental, including applicable HSA & FSA
• Employer Contribution to HSA for eligible Health Plans
• Life insurance (AD&D)
• Retirement, with eligibility for an employer match
• Holiday pay and extended sick

 

Full and Part-time benefits-eligible employment working between 20-29 hours per week:

• Vision insurance
• Voluntary short-term & long-term disability
• Accident & hospitalization coverage
• Education assistance programs

 

All employees:

• Accrue PTO (Paid time off)
• Same-day pay
• Employee assistance program (EAP)
• College partnership educational discounts
• Access to Learn to Live Resources

Based in St. Paul, Minnesota–Presbyterian Homes & Services (PHS) is a nonprofit, faith-based organization providing a broad array of high-quality housing choices, care options and services for older adults. There are over 8,000 team members like you at PHS, serving more than 26,000 older adults through 60+ PHS-affiliated senior living communities in Minnesota, Iowa and Wisconsin, and through Optage® and other community services. PHS is also co-owner of Genevive®, the largest geriatric primary care practice in MN, providing comprehensive care for over 15,000 older adults.

An Innovative Leader: Established in 1955, PHS has earned the reputation as an Innovative Leader dedicated to promoting independence, purposeful living, and overall well-being. PHS is now one of the largest nonprofit senior housing and services providers in the US.

Our strong focus on our employees, means we are committed to an environment where you are valued and empowered to make a difference. With a strong commitment to team growth from within, roughly 80% of leadership roles are filled through the development of people like you. To learn more about PHS culture, benefits and team development, we invite you to visit the "Careers" section of our website.

Let's get you started.

PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.